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The HRS VP Offices team looks after all HR administration for UCL's Central PS departments. They also process CoS applications, Visa Reimbursements and Immigration Loans for all UCL departments.

List of VP Offices currently supported by the team:

If your faculty or division isn't listed above, you can submit your requests throughÌýDepartmental Transactions on the MyHR website.

General Queries

VP Office Teams onlyÌý- Use this form to make a general query/request.

Before using this form, please check that none of theÌýother forms on this page meet your requirements; using the correct form will expedite the processing of your request.Ìý

Please note that this form replaces the former general query process of sending an email to hr-services@ucl.ac.uk - this email address has now been decommisioned, and any emails sent to it will receive an automatic reply.

SystemsÌýRequestsÌý

VP Office Teams onlyÌý- Use this service to request:

• Access to buildings and systemsÌýfor new staff/visitors
• Extensions to building and systems access for existing staff/visitors
• S: Drive access

Equipment RequestsÌý

VP Office Teams onlyÌý- Use this service to request equipment for staff.

Please note that VP Office Equipment forms are processed by the Estates VP Office Building Management team, not the HRS VP Ops team.

Changes to Appointment

VP Office Teams onlyÌý-ÌýUse this service toÌýrequest changes to an appointment, such as:

• Accelerated increments
• Appointment extensions
• Changes in funding
• Changes in hours
• ContributionÌýpoints

Payments

VP Office Teams onlyÌý-ÌýUse this service to make a payment request for things such as:

• Fee payments
• Honorariums
• One off payments

To makeÌýmultiple payment requests, kindly completeÌýtheÌýpayments requestÌýspreadsheetÌýand attach it to the Ìý(please note this is a temporary workaround while we wait for an attachment field to be added to the Payment form).

; staff working in one of the departments listed at the very top of this page are asked to please put "HRS VP OfficesÌýTeam" in the field asking forÌýDepartmental Administrator Name, and "d.hebborn@ucl.ac.uk" in the field asking forÌýDepartmental Administrator E-mail.

Overtime Payments

All UCL staff at grades 1-6 -ÌýUse this service to submit a claim for overtime.

Please note that Overtime Payment formsÌýare processed by Payroll, not the HRS VP Ops team.

UCL's Overtime Policy can be found here:ÌýOvertime | UCL Human Resources - UCL – University College London

Allowances

VP Office Teams onlyÌý-ÌýUse this service to add an allowance to an employee's record, such as:

• Acting up allowance
• Extra duty allowance
• On Call allowance
• Special allowance

To requestÌýmultiple allowances (for one or forÌýmultiple employees), complete and attachÌýtheÌýallowances requestÌýspreadsheetÌýto the Allowance RequestÌýform before submitting.

Leavers

VP Office Teams onlyÌý-ÌýUse this service to inform UCL HR Services of a leaver in your department.

CoS Applications

All UCL staff -ÌýUse this service to make a CoS application for a pending or existing member of your team.

Visa Reimbursements

All UCL staff -ÌýUse this service to apply for reimbursement of your Skilled Worker Visa (SWR), Global Talent Visa (GTV), and/or Visa costs as agreed exceptionally by your department.

Summary of UK immigration information relevant to university staffÌýcan be found here.

Guidance notes on the payment of immigration costs can be found here.

Complete this form to request GTV reimbursement, and/or reimbursement of Visa costs exceptionally approved by your departmentÌý- send to d.hebborn@ucl.ac.uk.

Complete this form to request GTV reimbursement, and/or reimbursement of Visa costs exceptionally approved by your departmentÌý- send to d.hebborn@ucl.ac.uk.

Immigration Loans

All UCL staff -ÌýUse this service to apply for an Immigration Loan.

Guidance and information can be found here.

If you have any feedback or queries regarding these PS Hub pages, please emailÌýpsh.ci@ucl.ac.ukÌý

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